Avoid statements that could be construed as presuming to give instructions to the editor.
If you write a cover letter that is longer than one page, think carefully about how it can be shortened. Avoid simply reproducing sentences verbatim from the abstract—which the journal editor will likely read next. Some journals or publishers have very specific requirements. No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors.
The most important conclusions that can be drawn from your research. Since most submissions are delivered electronically, the template below is in a modified e-mail format. See the downloadable Word template for an example sentence that presents this information clearly and concisely. No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors. To help you write effective cover letters—and to write them quickly and easily—in this article we offer some tips on layout and appropriate wording.
Such manuscripts will be highly referenced, which will increase the impact factor of the journal. When using the template, you can retain the statements in full, revise them slightly as appropriate to your circumstances, replace them with any similar wording required by the journal, or delete them if they do not fit your specific situation. In other words, your paper, if published, must make them money. Strong cover letters tell journal editors why they should publish your manuscript in their journals. Cover letters that include standard statements required by the journal allow the journal staff to quickly confirm that the authors have or say they have followed certain ethical research and publishing practices. Suggested reviewers Potential reviewers for our manuscript are: We believe that the following individual s would be well suited to reviewing our manuscript.
First paragraph: include the title of your manuscript and the type of manuscript it is e. Next, write a short paragraph that explains why your manuscript would be a good fit for the journal. Cover letters can summarize your manuscript quickly for the journal editor, highlighting your most important findings and their implications to show why your manuscript would be of interest. Remove any stray points or sentences that do not directly relate to the purpose, major results, and most important findings and conclusions of your study. Cover letters can be helpful to journal staff in the following ways. How do I structure my cover letter?
Make sure your cover letter includes the following basic letter elements: Date. Cover letters can be helpful to journal staff in the following ways. Finally, close with a brief paragraph indicating the following: The manuscript is original i.
Best of luck with your research! Addressing the letter to a named editor at the journal also shows that you took the time to write your letter and by extension, your manuscript with care and considered the fit with the journal beyond just impact factor.
If you are submitting a revised paper to the same journal, note that the response letter to the reviewers is different from the cover letter used at initial submission. While you want to adequately explain your work and sell its concept to editors, keep your cover letter to a maximum of one page. If the journal mentions that it focuses on nanostructured materials, explain how your work involved such materials. Since most submissions are delivered electronically, the template below is in a modified e-mail format.
If known, address the editor who will be assessing your manuscript by their name. Journal editors may receive thousands of submissions annually, and many fulfill editing duties on top of their own research and teaching schedule, so you should strive to make their jobs easier by providing as concise a summary as possible. Cover letters should be short—preferably no more than 1 page—and they often use single line spacing.
The most important conclusions that can be drawn from your research. Avoid simply reproducing sentences verbatim from the abstract—which the journal editor will likely read next. Conversely, if you are submitting to a publication with narrow scope, you can write about your findings in highly focused terms.
Closing salutation and your contact information Briefly thank the journal editor for considering the manuscript and follow this with the full contact information of the corresponding author name, academic degrees or professional qualifications; affiliation and postal address; telephone and fax ; email. A statement that the manuscript has not been published and is not under consideration for publication in any other journal A statement that all authors approved the manuscript and its submission to the journal.
You should use formal language in your cover letter. The focus of the paragraph is to explain why your research was needed and clearly state the question your research answers.